The Accounts Payable staff coordinates with Purchasing and Accounting to produce vendor payments for all City purchases. Payments include traditional check payments and recently include conversion to vendor payments by automated clearing house (ACH) payments to minimize costs to the City and our vendors. The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.
From July 2008 - June 2009, the City prepared almost 6,000 payments to over 2,000 vendors for over $74 million as shown below:
|
Category |
Total |
By Check |
Percent of Total |
By ACH |
Percent of Total |
|
Payments Made |
5,976 |
5,363 |
90% |
613 |
10% |
|
Vendors Paid |
2,008 |
1,927 |
96% |
81 |
4% |
|
Amounts Paid |
$74,537,448 |
$53,146,373 |
71% |
$21,391,075 |
29% |
Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the A/P processes.